Streamlining Recruitment for a Global Electrical Equipment Manufacturer
Situation: Inefficiencies and High Time-to-Fill Rates
A Japanese-based electrical equipment manufacturer was facing significant challenges in their recruitment efforts. Their internal recruitment team struggled with the volume and complexity of their positions, especially in competitive markets like Silicon Valley. Their internal processes were inefficient, and they were struggling to meet the hiring demands of the business. With a time-to-fill metric of 77 days—and some roles stretching to 90 days—the organization was without critical personnel for extended periods which impacted production. Approximately 50% of their open requisitions were backfills, adding further strain on their resources. Relying on contract recruiters wasn’t delivering the quality or consistency they needed, and the external teams weren’t fully integrating into the company’s culture.
The company realized their process was broken and sought an external partner to streamline it to ensure faster, more efficient hiring for their internal teams across eight locations nationally.
Solution: Strategic Approach to Optimizing Recruitment
Advanced RPO was selected as the client’s dedicated talent acquisition (TA) function. We kicked off the engagement with a focused implementation process, working closely with the client’s team to understand their unique challenges and mapping out a strategy for long-term success. We jointly developed a detailed plan for the future state of their recruiting operations, which included streamlining processes and optimizing their existing recruitment technologies to drive efficiency.
We provided them with valuable market data that informed their recruitment strategies, helping their leadership make data-driven decisions. Our industry expertise and experience with specific candidate profiles became a critical asset for their hiring managers and ensured they had access to top talent that aligned with their business needs.
We also built a dedicated team of recruiters who were aligned with the client’s needs, supported by a scalable team to provide flexibility during high-demand periods. The recruiters focused on passive candidate sourcing and implemented the standard operating procedure, ensuring a more strategic approach to talent acquisition.
In addition to process improvements, we optimized their recruitment technology stack, aligning it to the process and ensuring they were getting the most value from their technology investment. These capabilities streamlined their recruitment efforts, allowing for greater speed and agility in filling their roles. With a focus on delivering the best talent as quickly as possible, Advanced RPO created a more efficient and scalable hiring process that aligned with the client’s goals.
Results: Faster Hiring, Cost Reduction, and Sustainable Talent Acquisition
Since the engagement started in 2022, the client has seen dramatic improvements in their recruitment function, significantly reducing both their time-to-fill and the number of hires coming from agencies (now less than 1%) which drastically reduced their costs. The streamlined processes and technology enhancements have allowed them to move faster and meet the business’s demands more effectively. By alleviating bandwidth issues and reducing reliance on contract recruiters, the organization has realized cost savings related to recruiting and is better positioned to bring in the top talent they need to remain competitive in their industry.
Advanced RPO’s expertise, technology capabilities, and data-driven approach have transformed the client’s talent acquisition efforts, providing them with the tools and insights necessary to achieve their long-term recruitment and business goals.
25%
Reduced time to fill (TTF) by nearly 25% by focusing on passive candidate sourcing and implementing a standard operating procedure for recruiting.
73%
73% of hires since the program’s inception have been passively sourced.
100%
Received 100% positive feedback on the implementation process setting the tone for a positive partnership and a successful hiring program.
50%
Provided scalable support, adjusting team size by up to 50% based on hiring volumes with no change to service costs.
“The team is responsive and flexible and overall pleasure to work with. They have taken the time to understand our business to identify the right candidates for our positions. The partnership has been great!”
— VP, Human Resources & Benefits
“They are highly professional and by managing recruitment for our company allow me to focus my time on other areas where needed.”
— Director, HR